ROAD TO THE KIDWIND CHALLENGE

1. Find Your Team
   While we’ve had some one-man shows out there, most of our Challenges are run by a team of folks with a variety of networks and know-how. We suggest tapping into local educator networks, science and education departments at the college level, and clean energy industry organizations in your area to find a group of people who can work with you to make a Challenge happen.

2. Pick Your Team
   Once you have your people, start narrowing in on some dates for your Challenge and teacher training workshop.

   

3. The Workshop
   KidWind’s post-workshop surveys indicate that over 80% of attending teachers successfully incorporate the activities and equipment from the workshop in their classrooms. This – in addition to word of mouth from students, teachers, and the media – leads to programmatic growth over time. The teacher workshops are one of the best methods to spread interest and engage more educators in the KidWind Challenge, while ensuring that students are learning and applying classroom information when competing. We suggest hosting a workshop 3-5 months before your Challenge. The workshops can take a lot of forms, from day-long events to 2-hour meetings after school. Some organizers have built relationships with their local school districts or teachers unions to offer the training as part of official professional development opportunities, some have held workshops as half-day or day-long events over the weekend, others hold them on a weekday after school. In some larger districts, you might even consider hosting multiple workshops.

   

4.  The Challenge
   Most organizers plan their Challenges between February and April. This allows for teachers, and you, to have the time to fully prepare for the event.
   
   
5. Other things you will want to consider when selecting a Challenge date:

• • • When are your area’s schools on vacation?
    • When is state testing?
    • What is your teams' availability? Keep in mind that the week of the Challenge will be all hands on deck to get the last minute things in order!
    • The World KidWind Challenge is typically in May. You will likely need at least a month between your Challenge and Worlds to take care of paperwork and fundraising that will allow your local winners to attend.
      1. Will teams be advancing from your event to Worlds or is your event going to act as a feeder where they will be advancing to an additional event that will then feed into Worlds? Consider how much time is needed between each stage from your event to Worlds that will be needed to prepare and make arrangements at the school level (permissions, travel, etc.) when planning out your timeline.
    • Do you need time to find sponsors for the event?

There are three main barriers to teachers and students participating in a KidWind Challenge:

• Materials
• Time
• Knowledge

The workshops are designed to help teachers improve their experience and knowledge and to get them a pile of materials. We like to make sure that every teacher who comes to a workshop walks away with some kind of turbine that they know how to use. Get a feel for what happens during a wind workshop.

How is a workshop structured?

There are three basic models for workshops: After school meeting, half day workshop, or full day workshop.

After School Meeting: 1-2 hours

This is a shorter meeting typically held for coaches who already have experience with KidWind gear and may have already been to a KidWind Challenge. The goal is to cover any rule updates and logistics for the coming event.
Watch this webinar to see some of the basics.

Half Day Workshop: 9am-1pm

We often hold Saturday morning workshops to help new coaches get a better feel for what happens at a Challenge. The goal of this type of workshop is to help teachers construct basic classroom turbines, experiment with blade design and turbine systems, and do some basic data collection. These workshops should be hands-on so that the educators experience what students may do in their classrooms. You will want to have a box fan or wind tunnel set-up with data collection hardware so that those in attendance can have the full experience!

Once they have explored turbine building and blade design, we can then share tips for getting students ready for the Challenge and logistics about attendance at the local event.

Check out a sample agenda for a half day workshop.

Full Day Workshop

In some locations we are able to hold full day workshops either on a weekend or during the week during a professional development day. These longer workshops build on the half day but then can dig more deeply into power, energy, or siting issues. You may also want to do an additional hands-on activity like sail cars or the MacGyver Challenge.

Check out a sample agenda for a full day workshop.

What if registration for my event is low?

 If you have sponsorship that allows a portion of the workshop to be covered you can share that information with your registrants and on your registration materials. This may look like a stipend, food, classroom materials or substitute reimbursement for their school if during the standard day. If additional monetary support is not available, consider extending an invite to members of the administration to attend with their teacher. Another variation may be inviting the teacher/coach to bring a single student that would be the ‘Team Captain.’ These types of invitations can help grow the excitement for KidWind and bring additional participation support from the district level.

Who is coming?

Are you limiting this event to just your school or organization, or are you opening the event to other local teams? Will the event be open to non-school groups? Examples of this would be teams formed from students in home-school, clubs such as scouts and 4-H, or even a group of friends with a single parent acting as their coach/sponsor.

What age divisions will this event be open to? The different age divisions currently are 4th-5th grade age (Elementary), 6th-8th grade age (Middle School), and 9th-12th grade age (High School). An event could be for a single age division event, two or even all three age divisions. Others may combine the Elementary and Middle School groups into a single division.

Where will the event be held?

Do you have your own facility to hold the event at, partnering with another location, or renting a venue?

Consider what space options are available, and how an event would work within the space. When exploring options there are several questions that may come up besides calendar availability: Are tables and chairs available for use or will they need to be rented? Can students bring their own food or are they limited to any on-site options? Are projectors and sound systems available for use and if so is there a charge? Is there on-site parking and are parking passes required? Where are the emergency exits and are the pathways clear based on your planned layout? What are the occupancy limits of the different spaces in the venue? 

Other considerations that may come up, but are not common: Is the venue ADA compliant and clearly marked? Additional signage may be needed to direct persons safely into the building. Is there a green space? If known that an attendee will have a support animal on-site having that information on-hand for them as well as access to water can help reduce the stress of the day. Are there any areas that are off-limits that need to be clearly marked? An older building with a grand staircase might be a tempting location for students to explore looking for a quiet spot to rehearse their presentations - even if the event is clearly being kept to one area, signage and instruction to not enter other areas may be needed.

How long do you have?

During the school day, after school, or a weekend?

If you are hosting a school level challenge with only teams from one school, we suggest building time into your school day or having an after school challenge.

If you are hosting a regional event with teams from more than one school, we suggest a Saturday event. If you are planning on fewer than 6 teams, a 2-3 hour event should be enough time to run everyone through the tunnels. For 6-12 teams, we recommend 3-4 hours, and for 12-20 teams, a full day event (8am-3pm or 9am-4pm).

Other things to consider when planning your time schedule is what the distance is that the teams are coming from and how much time the travel to and from the event location will take the teams. For some regions the local school districts and teachers might prefer their students attend an event during the standard school week, but also might require students be back at the school by a certain time due to the bus schedule or other extracurricular activities.

Which event components will you have?

KidWind Challenge events look quite different across the map, but they all have time for teams to test their structures and time to talk through their designs with judges. Many events have additional components meant to test teamwork and probe at the students’ level of understanding.

Core Components 

Core events are the required component at every KidWind Challenge competition.

Tunnel Testing: Teams must run their turbine through the wind tunnel in order to evaluate its power output. 

Unscheduled Method Tunnel Testing

It typically takes about 3 minutes for a team to do this. During this time the team’s turbine and energy sensor is placed into the wind tunnel to prepare for a 30 second run before removing the turbine and sensor. This is the typical format for most events as teams will form a line to enter the testing area and return to the end of the line after each run. The schedule will include when tunnel testing is available, any breaks where the tunnel will be shut down, and when the tunnel will have a hard off for the event day. There will be a single run recording each time a team goes through the tunnel testing line. Teams may be limited to a specific number of runs based on availability

Scheduled Method Tunnel Testing

It typically takes 5-10 minutes for a team to do this. For events where teams are expected to be seasoned and well-prepared. Teams are assigned a specific time slot during this time the team’s turbine and energy sensor is placed into the wind tunnel to prepare for as many 30 second runs as possible while making minor adjustments to their turbine before removing. If time allows in the schedule and then number of teams, there may be two time slots for each team allowing for greater adjustments to be made throughout the day.

Both unscheduled and scheduled methods are valid and have different pros and cons to consider. With the unscheduled method, teams can be strategic in what changes they make to their turbine between testing and have more time to make those changes and any repairs. With the scheduled method teams have to be more prepared to make adjustments quickly to maximize the data collection as they will not have time for discussion. When using the scheduled method, it can be important to set-up a practice wind tunnel that is accessible to teams so that they can test their turbine and be sure things are working properly.

Solar Device Testing: While the primary testing of the solar device will occur during solar judging, it is important to set-up a solar array that is accessible to teams so that they can test their device and be sure things are working properly. As the Solar KidWind Challenge evolves, testing has also evolved. The testing may evaluate the creativity and demonstration of understanding by the team of the circuitry involved in the device, or it may be a quantitative measurement outlined by the organizer.

Additional Components 

Turbine Judging: A panel of judges will examine the turbine and ask the team questions about their design process. Typically, teams come to the judging room with a short presentation and documentation of their process. This sometimes looks like a poster board, notebook, or powerpoint presentation. At a minimum constructive feedback in a documented form should be provided by the judges based on what is presented.

New this year, teams should complete a turbine profile form and submit it to the organizer or directly to the judges. This form provides the judges with some basic information to help inform questions. Turbine judging is scheduled in 10-20 minute intervals, depending on how many judges and teams you have and the time of your event.

Unscheduled Method Turbine Judging

This scenario can be more informal, with the judges going to each team and spending some time talking to them about their project. It can also involve a poster session style scenario with the team preparing signage with imagery and information about the device to be on display for evaluation.

Scheduled Method Turbine Judging

In a formal presentation this is a scheduled component. Teams should be prepared to limit their presentation to allow judges to ask questions. In a 20 minute time slot as an example, teams will typically take 1-3 minutes to come into the space and set up their turbine. They would then be expected to limit their presentation to 8 minutes to allow the judges time to ask questions before the team leaves. Judges will then have approximately 5 minutes to do a quick discussion or finish writing their comments down before the next team is brought in. A timekeeper can help keep everyone on time and prevent teams from entering the room before the judges are ready for them.

Solar Device Judging: A panel of judges will examine the solar device and ask the team questions about their design process. Typically, teams come to the judging room with a short presentation and documentation of their process. This sometimes looks like a poster board, notebook, or powerpoint presentation. At a minimum constructive feedback in a documented form should be provided by the judges based on what is presented.

New this year, teams should complete a solar device profile form and submit it to the organizer or directly to the judges. This form provides the judges with some basic information to help inform questions. Solar device judging is scheduled in 10-20 minute intervals, depending on how many judges and teams you have and the time of your event. Additional time in between judging sessions may be needed to allow the team to set up their solar device.

Unscheduled Method Solar Device Judging

This scenario can be more informal, with the judges going to each team and spending some time talking to them about their project. It can also involve a poster session style scenario with the team preparing signage with imagery and information about the device to be on display for evaluation.

Scheduled Method Solar Device Judging

In a formal presentation this is a scheduled component. Teams should be prepared to limit their presentation to allow judges to ask questions. In a 20 minute time slot as an example, teams will typically take 1-3 minutes to come into the space and set up their solar device. They would then be expected to limit their presentation to 8 minutes to allow the judges time to ask questions before the team leaves. Judges will then have approximately 5 minutes to do a quick discussion or finish writing their comments down before the next team is brought in. A timekeeper can help keep everyone on time and prevent teams from entering the room before the judges are ready for them.

Instant Challenges: At some KidWind Challenges, teams may be asked to put their knowledge of clean energy to work in an Instant Challenge. These Instant Challenges should present an on-the-spot challenge to the team that they can figure out an allotted time period. We typically schedule instant challenges in 30 minute intervals with 3-4 teams competing at the same time. Take a look at our instant challenge bank for some ideas.

Scheduled Method Instant Challenge

An instant challenge should be kept ‘top secret’ and not in a visible location for the teams not actively completing the challenge to prevent any teams from having an advantage that would complete the area later in the day. Rubrics may allow all teams the possibility of earning the same points, or may be determined based on a ranking method.

Unscheduled Method Instant Challenge

An instant challenge can also be set up as an experimentation station. In this scenario teams may be required to complete the station with scored rubrics being a “completed” or “not completed” point assignment and are not assigned a specific time. This style works well when space is not available to have the Instant Challenge in a separate area, and when introducing a completely new activity to see how it works with the students.

Knowledge Tests: At some events, teams may be asked to complete a test or quiz to test their clean energy knowledge. Here are some examples of questions that may appear on a knowledge test. 

Scheduled Method Knowledge Test

Teams are assigned a specific time, and the test is taken as a group in a quiet or private area with a proctor. This may also look like all the teams in one division taking the knowledge test at the same time. Paper exams and Kahoot style quizzes are examples of methods that have been used.

Unscheduled Method Knowledge Test

This version is more to help evaluate where the challenge teams are at in their knowledge and can be made into a fun thing. Teams can be met with a paper quiz and asked to complete it as a team by a deadline. The organizers can then go over the answers with the entire group as after quizzes are turned in as a break in the day to bring everyone back together for announcements, or to stall for time at the end of the day while scores are being tallied.

Building your Schedule

Now that you have decided on which components your Challenge will include, you can build your schedule. Regardless of how long you have, each KidWind Challenge follows the same basic trajectory. If you are unable to set up for the event the day before, be sure that the schedule for you and the volunteers starts earlier to allow for each station to be completed. Having different specific persons responsible for the materials and set-up of specific stations identified well in advance can help this process go more quickly when time is limited.

2019 KidWind Example Schedule

Teams get settled

Teams arrive, find the area that will act as their ‘home base’ for the day, re-assemble their structures, and get ready for the day.

Welcome

The organizer or host gathers everyone to introduce the plan for the day. Remember to include restroom locations and safety protocols. This is also a good time to introduce those that students and coaches should approach if they have an issue.

Competition

The majority of time on Challenge Day will be for the main event components. More teams means more time required to get through all of the unscheduled and scheduled events.

Unscheduled events

Typically teams manage their own timing for running their turbine through the wind tunnel(s). As you will see on the judging forms, there is room for 3 power readings. At some events organizers provide tokens or tickets that limit how many times a team can run their turbine through the tunnel. At solar events, there will also be a solar array available so that teams can do any last minute tinkering before judging. This means it is not a scheduled activity, but the expectation is that all teams will make time on their own to do these things.

There may also be other components that are unscheduled, these are more likely to be a type of ‘experimentation station’ to introduce the students to new information in a hands-on scenario. This may be an unscored component or a ‘completed’ vs ‘not completed’ check box scenario.

Scheduled events

Other components like instant challenges, knowledge tests, and wind and solar judging are typically timed events that are scheduled per team. Each team will need individual time with judges, most often provided in 10-20 minute increments. Instant challenges and knowledge tests may be able to accommodate multiple teams at once, and may need closer to 30 minutes.

Again, how much time it takes for a team to make their way through all the event components will largely depend on the number of teams in attendance at the event.

Score Tabulation (don’t forget about this!)

Be sure to leave enough time to calculate the final scores. For events with smaller numbers, you may be able to do this in under 30 minutes. We recommend leaving at least 1 hour in case you find any discrepancies. Having a dedicated runner available to collect scoresheets from the different component areas as they are completed can also allow the main scorekeeper to enter scores throughout the day. The more components included, the more important this becomes.

This time, affectionately known as ‘stalling’ can be used for additional duties and presentations before closing. Examples would be having the teams cleaning up their area, a local sponsor/industry professional/location host giving a presentation about their program, or even Q&A back and forth with the students.

Closing

At the end of the event, organizers thank everyone for participating, celebrate successes, and award top prizes.

Breakdown

Teams breakdown all structures and the organizers breakdown the tunnel, etc.

Support your local teams and coaches

Check in with coaches as they are preparing to attend the Challenge. You may want to visit their classrooms to provide assistance and to give the teams an idea of what to expect on Challenge Day. You may also want to provide additional materials or resources to teams that may have fewer financial resources. In some areas, nearby coaches may want to bring their teams together to do a practice tunnel run.

You may find that doing a regularly scheduled email to all the coaches helps make sure that everyone has the most up to date information. If one coach sends in a question, you can be sure there is another one that hasn’t taken the time to ask it yet.

Find Judges & Volunteers

Tap into local organizations, universities, and professional networks to find volunteers able to be on site and run the event components. You will want 2-3 judges per division to handle the turbine or solar judging. Instant challenges should have 2-3 people prepping, implementing, and evaluating performance. Your wind tunnel will need at least one person to run the tunnel and another 1-2 to help with crowd control. You may also want someone at the tool table to help trouble-shoot when students/teams get stuck or need to make a repair.

We have had great success sending calls for volunteers out to local solar, wind, and utility companies, as well as to local engineering unions. Always find excited volunteers from local universities or technical colleges. If there is a local faculty member, such as the principal or superintendent of the local school that is interested but not ready to commit to their students participating sometimes inviting them to volunteer at an event is the best way to let them see what it is all about and recruit their school as a participant in the next year.

A good rule of thumb to follow is 1 adult for every 10 students for supervision purposes - this does include the coaches and can include your team and volunteers if needed.

Secure a Wind Tunnel & Data Capturing Gear

Are you going to buy a wind tunnel, rent one from KidWind, or make one? You can buy this tunnel through KidWind for $3000 or rent one for $600. Contact Mike at michael@kidwind.org to purchase or rent a wind tunnel. You can also make your own using these instructions. If you are on a limited budget and not ready to make such a commitment, it is possible that we can lend you a wind tunnel, or connect you to someone local that may have one. In addition to the tunnel, you will need the right equipment to measure output. Be sure to order this gear with plenty of time. Tunnels typically take 4-6 weeks to get out to you.

Note: Depending on your area the KidWind team may know of a school or organization local to your area that already has a wind tunnel and is willing to lend assistance.

Order Trophies, Prizes and/or Certificates for Winners

How you celebrate top performers at the event will largely depend on your budget, partners, and sponsors. Some events have a handful of awards or plaques made at a local trophy shop. Those with more resources might provide monetary awards. Templates for printable certificates are available here. Get in touch with us if you want help prototyping your trophies!

What Else?

Now that you have the basics figured out, here are some other things to consider (if you have room in your budget!)
- Are you going to provide t-shirts?
- Are you providing food for the teams?
- Are you providing food (breakfast/lunch) for the volunteers?

- Do you have a guest speaker coming?
- Do you have an AV system/microphone set-up for the welcome/closing?

Items to Print

• Signs & Posters
  • 8-10 to direct attendees to entrance, check-in and rooms
• Sign-In Sheet
  • 2-3 for front table during arrival
• Schedules
  • For teams, coaches, judges, and volunteers
• Rulebook
  • Just a couple for reference
• Wind Judging Forms: PDF Version & Google Version and/or Solar Judging Form
  • Enough for each judge and each team plus a bunch of extras
• Wind Tunnel Power Tracking Document
  • Enough for each team, plus some extras
• Instant Challenge or Knowledge Test Instructions & Materials
  • Enough for each team, plus some extras
• Participation Certificates: Wind Certificate, Solar Certificate, and Wind & Solar Certificate
  • Depends on how you decide to distribute

Items to Gather

• Wind Tunnel
  • Give yourself plenty of time for set-up
• Extension Cords & Power Strips
  • Bring a lot for wind tunnels, tool table, etc.
• Scissors & Tape
  • Bring several, you’ll need them!
• Tools for Tool Table
  • See setting up the tool table below
• Prizes or Trophies
  • Be sure to recognize growth as well as performance

Arrival

Leave yourself plenty of time for the load in and set up. If possible, do this the day before.

1. Set up arrival table

• Have a clearly marked place for teams, coaches, parents, and/or media to check-in for arrival.
• At this table you should have: Sign-in sheet, all documents being handed out to the teams, directions for where the teams should go to get settled.
• One member of your team should be at this table at all times.
• Access to power for any device that will be used by the team staffing the table throughout the day.

2. Set up wind tunnel

• Give yourself plenty of time to set up the wind tunnel.
• You’ll need a power source, extension cords, and power strips.
• Check out this video for help with the Vernier tunnel.

3. Set up data collection hardware

• Set up a table/scoring area for the judges running the tunnel.
• Mark off an area around the tunnel to indicate where observers can watch.
• If you anticipate a line (which you should!) mark off the area for a line and tape off the waiting area.

4. Set up Instant Challenge areas

• Prepare any materials you need for instant challenges.
• Brief the team member(s) that will be facilitating/judging this event.
• Post signs to direct teams to the area.
• Post a schedule for the room on the door.

5. Set up Judges Rooms

• You will want enough space for the judges to be able to take notes privately and for the teams to showcase their design.
• Post sign to direct people to this room.
• Post a schedule for the room on the door.
• A volunteer to assist the judges if possible.

6. Set up team holding area

• You will want a space for each team to keep their things, eat their snacks, and set down their turbines/devices.
• We suggest assigning areas/tables per team to keep things orderly!

7. Set up the Tool Table

• Your tool table should have community materials (tape, paper, dowels, plates, cups, markers, pencils) and basic tools in case of repairs (soldering, hot glue guns, hand saw, staplers).
• You’ll need to be near a power source for the glue guns.
• Don’t forget some cardboard to put down for the hot glue!
• We suggest putting this table in the space where the teams will be held and giving it a lot of room, since it can become pretty busy!

8. Meet with volunteers, team members, and judges

• Run through introductions and the plan for the day.
• Be sure everyone has their assignments.
• Explain any rules/procedures.
• Provide everyone with schedules, directions, and judging documents.
• Walk through the  judging process with judges.
• Send everyone to get settled in roles.

Get to it!

Once teams arrive, we suggest beginning the day with a brief welcome & introduction to share where events are happening, the schedule for the day, and set the tone. This is a good time to explain the wind tunnel procedure. Be sure to conclude this meeting with plenty of time for teams to make it to their first event.

Other items to include will be based on your venue. The location of bathrooms, emergency exits, where or who to go to for first aid…and any areas that are considered “Out of Bounds.”

After that, the day becomes a bit of a whirlwind! Be sure to check in with your team to ensure they are comfortable, and don’t forget to eat and stay hydrated!

1. Complete the Winner Reporting & Event Reporting Forms (you will receive these forms by email after your event)
   The Winner Reporting form reports your event winners to us. Once we receive this report, we will email the top performing teams with an invitation to the World KidWind Challenge! The Event Reporting Form tells us about your event and asks for specific information about how many students were at the event and how much money you raised/spent. These details help us to write grants, track our impact, and prepare new folks to host events!

   Please complete the Winner Reporting Form ASAP so we can send top performing teams official Worlds invites and the Event Reporting Form within 2 weeks of your event. See an example form here. 

2. Upload your event photos

   We always love to see photos and videos from your event! There will be a link to a Google folder to upload your files in the Event Reporting Form.

   

3. Help get your teams to Worlds
   Be sure to check-in with your winning teams to see if they plan to attend to Worlds. Here is an example of a Team Schedule at Worlds.

   Oftentimes teams want to attend, but need substantial assistance fundraising. If your teams set up GoFundMe's or other fundraising paths, please email them over to us so that we can share them with our network! We have had a lot of success helping teams reach their goal.

   If you are able, we'd love to have you at Worlds, too! It takes a lot of hands to make Worlds possible. If you are able to attend the event (preferably, arrival Friday and departure Thursday morning), we will cover your housing and meals, and can help cover travel costs. Please email our team if you would like to join us at Worlds!